Click here to listen on Apple Podcast list.
Click here to follow With Poise & Purpose on Spotify. Click here to join the With Poise & Purpose Facebook group.
Host: Rachel Ann Podcast: With Poise & Purpose
Episode 4
Welcome back to With Poise & Purpose! In our last episode, we talked about creating a work-life rhythm that actually works. But even with a great rhythm, the work still has to get done! As business owners, we wear so many hats—managing emails, content creation, client work, and family responsibilities. It’s easy to feel like we’re constantly busy but not truly productive.
In this episode, we’re tackling simple yet powerful productivity hacks that help you manage your time better, work smarter, and avoid burnout.
What You’ll Learn in This Episode:
Why multitasking isn’t the answer (and what to do instead)
The impact of Parkinson’s Law on productivity
Three game-changing productivity hacks to help you work more efficiently
Practical ways to implement structure without overwhelming yourself
Key Takeaways:
1. Focus Over Multitasking
Multitasking might seem efficient, but it actually makes us less productive. Instead of doing five things halfway, focus on doing one thing well before moving on to the next.
2. Understanding Parkinson’s Law
Parkinson’s Law states that work expands to fill the time available for its completion. Have you ever noticed that if you give yourself an entire day to clean your house, it takes all day? But if you only allow yourself one hour, you magically get it done in an hour. The key to efficiency is setting time limits on your tasks!
Three Productivity Hacks That Work:
1. The Power Hour Method
Set aside one solid hour of distraction-free, focused work.
Pick one high-impact task and go all in—no emails, no scrolling, no distractions.
Put your phone on Do Not Disturb and set a timer.
You’ll be amazed at how much you accomplish in 60 uninterrupted minutes!
2. The Two-Minute Rule
If a task takes less than two minutes, do it immediately.
This applies to answering quick emails, scheduling appointments, or tidying up.
Keeps small tasks from piling up into overwhelming to-do lists.
3. Batching Tasks for Efficiency
Group similar tasks together instead of jumping between different types of work.
Example: Write a week’s worth of social media captions in one sitting, then move on to editing or client work.
Helps reduce decision fatigue and creates a smoother workflow.
How to Put This into Practice:
Set realistic daily goals. Instead of overwhelming yourself with a massive to-do list, focus on three priority tasks per day.
Schedule in white space. Don’t overpack your day—leave room for breaks, creativity, and rest.
Give yourself grace. Some days will be super productive, while others will be messy and full of interruptions. That’s okay! Progress over perfection.
Join the Conversation
Did you find these tips helpful? I’d love to hear from you! Screenshot this episode and tag me on Instagram or Facebook to share your favorite productivity tip. If you’re enjoying With Poise & Purpose, leaving a quick review would mean the world to me! Your support helps more business owners find the show.
Thanks for tuning in! I’ll see you in the next episode of With Poise & Purpose.
Links & Resources:
Follow me on Instagram for more behind-the-scenes content and inspiration.
Join the With Poise & Purpose community on Facebook for connection and support.